Forms

 
Thank you for taking the time to RSVP for the upcoming meeting.  
 
Annual meetings and special meetings require the association to meet a quorum (a minimum number) of owners represented in order to hold the meeting.  If that minimum isn't met then the meeting cannot be held and will have to be called again.  This often creates several hundred dollars in extra expenses for the association.  
 
If you’re unable to attend the membership meeting and election, you can still vote by proxy. 
A proxy is the written authorization that allows one person to appoint another (the proxy holder) to vote on his or her behalf.  If you are going to be at the meeting you are good!  No proxy is needed.  We only need a proxy if you aren't able to attend.  
 
If you’re interested in using a proxy, please upload the one that was included in your meeting notice mailing or fill out the blank form below.  If you need a new copy of your specific then please send us a message.  
 
Please note:  Board meetings, town hall meetings, and other types of meeting do not require a quorum so no proxy is needed if aren't able to attend.  Just let us know if you are going to be there. 
 
See you soon!  
 
 
Meeting and Event RSVP
Name
Email
Association Name
Property Address
Phone Number
Email
Yes! We will be attending.
Number of Attendees
No - Unable to attend.
No - But I am completing my Proxy below or attaching a scanned copy. (Annual Meetings Only)
Topics for Discussion. Please note that we must receive the topics 3 business days prior to the meeting to allow time for research.
All Purpose Proxy Form (Annual and Special Meetings Only). Proxy form is not needed if you will be attending the meeting in person.
Association Name
Date of Meeting
This proxy will be valid for the meeting date listed above as well as any reconvening of this meeting.
Name of Owner
Property Address
To Whom Are you Assigning Your Proxy? If left blank, the proxy will be given to the association Secretary.
Must Select One of the Options:
Direct My Vote to the Following Director Candidates. Refer to your meeting notice for candidate information and number of candidates to vote for. (This section is not required unless you selected the Directed voting option above.)
Direct My Vote for the Following Motions. Refer to your meeting notice for any voting items. There may not be items on the agenda for voting other than Board of Directors. (This is not required unless you selected Directed voting option above.)
Re-type Your Name as Your Signature
You can also attach a copy of your completed Proxy below if you will NOT be attending the meeting. No attachment is needed if you filled out the blank form above. No proxy is needed if you will be there.
Optional Attachment
Description for File
Attach a File